PART OF CYCLING UK



This Site last updated

07. 06. 2019




                         DATA PRIVACY POLICY

 NOTE - to receive emails from us in future including emails with the Rides List and Updates with changes or cancellations of Rides you need to opt in with a special online form. This is additional to the Renew or Subscribe Form Go to http://eepurl.com/dvqjY5

1. About this Policy

 1.1 This policy explains when and why we collect personal information about our members, how we use it and how we keep it secure and your rights in relation to it.

 1.2 We may collect, use and store your personal data, as described in this Data Privacy Policy and as described when we collect data from you.

 1.3 We reserve the right to amend this Data Privacy Policy from time to time and we will notify you if this happens (but amendments will not be made retrospectively).

 1.4 We will always comply with the General Data Protection Regulation (GDPR) when dealing with your personal data. Further details on the GDPR can be found at the website for the Information Commissioner (www.ico.gov.uk). For the purposes of the GDPR, we will be the “controller” of all personal data we hold about you.

 2. Who are we?

2.1 We are CTC Bognor Regis & Chichester Group (Part of Cycling UK)

 and can be contacted at 10 Brooklands, Pagham, Bognor Regis, West Sussex, PO21 4QH, tedwinjones@yahoo.co.uk and 01243 267746

IMPORTANT - This Privacy Policy and the completion of any local subscription to receive email and any subsequent unsubscribing only applies to this local group and does not affect your Membership of National Cycling UK where applicable. Note also that if your preferences on the National Club exclude the sending of emails we will not be able to send you local updates or the Rides List.

3. What information we collect and why. Type of information


Legal basis of processing

Member's name, address, telephone numbers, e-mail address(es).

Managing the Member’s membership of the Group/ Subscription to Pedaller Magazine.


Performing the Group’s contract with the Member.

For the purposes of our legitimate interests in operating the Group.

 4. How we protect your personal data

4.1 We will not transfer your personal data outside the EU without your consent.

4.2 We have implemented generally accepted standards of technology and operational security in order to protect personal data from loss, misuse, or unauthorised alteration or destruction.

4.3 Please note however that where you are transmitting information to us over the internet this can never be guaranteed to be 100% secure.

4.4 For any payments which we take from you online we will use a recognised online secure payment system.

4.5 We will notify you promptly in the event of any breach of your personal data which might expose you to serious risk.

 5. Who else has access to the information you provide us?

 5.1 We will never sell your personal data. We will not share your personal data with any third parties without your prior consent (which you are free to withhold) except where we are required to do so by law or as set out in the table above or in paragraphs 5.2 and 5.3 below.

 5.2 We may pass your personal data to third parties who are service providers, agents and subcontractors to us for the purposes of completing tasks and providing services to you on our behalf (e.g. to process your subscription or renewal and send you mailings). We do this for the purpose of our legitimate interests in operating the Group and for performing our contract with you. However, we disclose only the personal data that is necessary for the third party to deliver the service and we have a contract in place that requires them to keep your information secure and not to use it for their own purposes. It is possible that third parties may themselves engage others (sub-processors) to process your data. Where this is the case third parties will be required to have contractual arrangements with their sub-processor(s) that ensure your information is kept secure and not used for their own purposes.

 5.3 We may also pass your personal data to other members in a Membership List where you have consented to this to enable members to readily contact other members. Your consent to this is obtained every year when you renew. You should note that when your data is passed on to an individual such as another member we have no control over that individual and an individual is not subject to the GDPR. Any erasure of your data can only apply to data we hold as an organization.

 6. How long do we keep your information?

 6.1 We will hold your personal data on our systems for as long as you are a member of the Group and for as long afterwards as it is in the Groups’ legitimate interest to do so or for as long as is necessary to comply with our legal obligations. We will review your personal data every year to establish whether we are still entitled to process it. If we decide that we are not entitled to do so, we will stop processing your personal data except that we may retain your personal data in an archived form in order to be able to comply with future legal obligations e.g. compliance with tax requirements and exemptions, and the establishment, exercise or defence of legal claims.

 6.2 We securely destroy all financial information once we have used it and no longer need it.

 7. Your rights

 7.1 You have rights under the GDPR:

 (a) to access your personal data

(b) to be provided with information about how your personal data is processed

(c) to have your personal data corrected

(d) to have your personal data erased in certain circumstances

(e) to object to or restrict how your personal data is processed

(f)  to have your personal data transferred to yourself or to another organisation in certain circumstances.

 7.2 You have the right to take any complaints about how we process your personal data to the Information Commissioner:


0303 123 1113.

Information Commissioner's Office

Wycliffe House

Water Lane


Cheshire SK9 5AF


For more details, please address any questions, comments and requests regarding our data processing practices to our Data Protection Manager at tedwinjones@yahoo.co.uk